Present: Simon Parson, Ruth McLeod, Brendon Wilson, Grant Lavers, Helen Barwick, Penny Whatman, Lesa Cooper, Kylie Screen, Deborah Holbert, Karen Nye, Pip Brock, Pamela Gallagher, Sean Richards
Apologies: Corrie Howes, Natasha Donnolley
2. Acceptance of previous minutes from the 14th December, 2010
Moved: Grant Lavers, Seconded: Ruth McLeod.
3. Business arising from previous minutes.
3.1 Lesa provided draft calendar of expenses for the canteen to be used to assist budget process.
3.2 First Aid Course will be going ahead. Grant to approach St John’s ambulance to see if either 12th or 19th March available. Once the date is finalised, Grant to contact all EOI’s. Registrations with payment in full to be dropped into the office. P&C representative to collect money from office and receipt. Venue is school hall. Grant to liaise with Simon regarding further requirements for the trainer.
3.3 P&C online listing of local businesses and services. Grant provided a draft form to invite families from the school community school to list on a “school families only” Yellow Pages type listing. Free service to be listed. Grant to finalise following feedback from the meeting and invite listings via the school newsletter
3.4 Winning Voucher donated back to the school was used to purchase new stove for the canteen. Thank you story in the newsletter has been done.
3.5 Welcome BBQ 18th February. New BBQ ready to go; need gas to be checked, Penny and Paula to place order for sausages, bread, sauces, drinks, ice creams, etc. Jumping Castle already booked and OK to set up on concrete. Grant/Kylie to prepare flyer for advertising – include time 5pm-7pm, no alcohol permitted. Volunteers needed to cook (Sean, Rob, Andrew?), serve, operate canteen, supervise the jumping castle. Need to ensure we state “No Alcohol” in the newsletter.
.
3.6 Canteen Committee to meet in the next few weeks to discuss this year’s operation and possible additional day. Will report back at March P&C meeting.
3.7 Discussion regarding changed traffic conditions outside the school. Previous communication with Council has included provision of speedhumps, roundabout, RTA crossing (lollipop) person, flashing lights. It was agreed that requests should be made for better signage approaching the crossing and for a raised crossing, P&C to send letter to Council cc’ed to Craig Bauman, NSW Roads Minister and RTA. Ask Joe Glesson PSC for advice on who to speak to. Brendon to speak to Mark Newling about what has been done in the past and appropriate contacts. Also seeking the provision of footpaths on Bagnall Avenue. Could approach local residents for support. Signs to be changed for new car park entry and exit locations.
3.8 Development of playground requires long-term vision and planning for development in stages. P&C to identify a person or committee to project management the process in-conjunction with staff and DET. Discussion included the future development of the buildings and impact on playground areas. Project would still focus on play areas in the south-east corner. Top field currently getting some work done on it by schools general assistant. Already on the improve.
Agreement that the initial stage and expenses will be on research and concept planning. Simon can provide an example of a possible fee structure. Ruth to approach PSC about advice on local landscape designers. Sean to ask Urban Exotic for a quote.
Advertisement be placed in the school newsletter seeking volunteer/s to project management the playground development.
Project steps discussed previously:
1. Identify 1-2 people to project manage.
2. Identify and make contact with possible landscape designers/planners.
3. Land survey to identify slope, contours, etc.
4. Consultation to bring together ideas from staff, students & families with the planners initial ideas.
5. Reach agreement with final plan.
6. Get DET/school approval of plan.
7. Get quotes for earth works, equipment, etc.
8. Oversee contractors and liaise with school.
4. Correspondence.
Fundraising brochures
Bank statement
Host Plus Superannuation
5. Reports.
5.1 President’s Report.
5.1.1 Brendon thanked Canteen for Tea and Tissues
5.2 Principals Report
5.2.1 Simon reported year off to a fine start with 324 students across 13 classes. Best start assessment completed for the schools 41 Kindergarten students across the two classes. Thank you to P&C for organisation of the Tea and Tissues.
5.2.2 Staffing changes this year include Mrs Dawson, Mrs Baxter and Mrs Miller teaching Kindergarten, Mrs Bower and Mrs Davis teaching Year 3, Mr Nix teaching OC and Mrs Cooke and Mrs Delis as school administration managers.
5.2.3 Book packs highly successful again. Information sessions will be offered next week. A great opportunity for parents to come in, meet the teacher and hear about school and class routines.
5.2.4 School swimming carnival Thursday 12 February.
5.2.5 School photos Thursday 10 March.
5.2.6 Relocation to new administration block has been successful. Waiting for walkway and some internal shelving. Air conditioners have now been installed into all classrooms and the office area. Thank you to the canteen for the recent donation towards an air conditioning unit for HB3&4. The two A/C units from the demolished admin building have been reinstalled (one in the library and the other in the new admin block).
5.2.7 Car park welcome addition. Planning to erect new signage and information in newsletter to inform parents of usage. Carpark is not a drop-off area.
5.2.8 Currently working on 2010 Annual School Report. Will include information about some of the school priorities.
5.2.9 SRC meeting included planning for a Maroon Day to raise funds for a state school in Ipswich and a query to P&C regarding a movie night.
5.2.10 Thank the P&C and parents of Soldiers Point Public School for their continued support and look forward to a highly successful 2011.
Moved: Simon Parson, Seconded: Grant Lavers
5.3 Treasurers Report.
5.3.1 Leas provided account balances:
- P&C Account balance $2,816.79
- Canteen Account balance $9,930.99
- Fundraising Account balance $1,141.21
- Plus $36,000 in investment account (from Fete)
5.3.2 Canteen account healthy. Still to be invoice by school for money donated for A/C unit. Lesa to move $1000 across from Canteen to P&C Account.
5.3.3 Fundraising Account to be closed with funds to be moved into P&C Account.
Moved: Lesa Cooper
5.4 Canteen Report.
5.4.1 Penny as done roster for Term 1. Only a few days to be filled. Additional volunteers have come forward since the beginning of term. Penny to check Grant has a copy of the roster for the website.
5.4.2 Canteen Committee to meet soon. Agenda items include operating days for this year; need to adjust prices due to food cost increases; discuss further donations to school including reading resources.
Moved: Penny Whatman
5.5 Uniform Report.
5.5.1 Proposal to run the uniform shop on a profit basis, carry more stock, and increase item costs. Decision to maintain the uniform as a not-for-profit service to the school community. Discussion about finding a balance between carrying too much and too little stock.
5.5.2 Suggest to increase the stock in the shop for the beginning of 2012 while being mindful of the costs associated. Additional stock costs can be covered by P&C account December-January until January-February sales. Also suggest uniform shop to open on the first day students attend each year plus have additional helpers to assist new parents and with sizes.
5.5.3 Investigate online website ordering. May suit some members of the school community and make a change to how some ordering take place.
5.5.4 Investigate badges for volunteers.............Hey! Great to see you. I am a volunteer.
. Moved: Brendon Wilson
5.6 Ground Committee Report.
No report submitted.
5.6.1 Simon identified the need for a new path from the COLA to the Kindergarten rooms. Possible task for the P&C at a working bee or item for fundraising. Costs may be around $1,500 for a concrete path. P&C to pay for materials and labour or obtain volunteer labour.
5.6.2 Working Bee to be held Sunday 3rd April. Need to put together a list of tasks. Advertise in newsletter for assistance from carpenters/builders/concreters to assist with path.
5.7 SIFC (School Improvement and Finance Committee) Report.
No report submitted.
5.8 Fundraising Committee
No report submitted.
5.8.1 Karen offered to organise a Movie Night at the school Thursday 31st March. Will investigate movie options.
5.8.2 Liz and Sean suggest holding a sausage sizzle at the NSW elections 26th March. Decision to investigate opportunity at the Soldiers Point polling booth. Ruth to contact Council for approval. Volunteers will be needed to organise the food and run the stall.
5.8.3 Brendon to contact Bunnings to follow up request to hold BBQ at their Taylor’s Beach store.
5.8.4 Simon identified possible fundraising projects including e-beams ($6,000), path ($1,500), reading resources ($8000).
6 General Business.
6.1 AGM to be held 8th March. Lesa to organise books to be audited. Ruth suggested P&C members think about standing for a position prior to the meeting.