Minutes: Meeting of 14th February 2017 Meeting opened at 7:00pm Present: Simon Parson, Paula Adnam, Janine Wright, Julie Thomson, Jane Lestone, Davina Gamble, Melanie Bonniface, Brenda Madden, Kylie Screen, Karen Jones, Paul Brooke, Kirsty Webb, Anna-Maria Ford.
New time for school assembly is Friday at 2.15pm instead of the previous 1.30pm.
Mindfullness Course spoken about at the Dec meeting will be pushed back to Term 1, 2018 due to full school calendar in 2017.
P&C meeting time and place will be discussed with 2017 Committee at the March meeting.
Reports:
President’s Report: received Moved: Paula Adnam Seconded: Janine Wright Treasurer’s Report: received Moved Janine Wright Seconded: Paula Adnam Principal’s Report: received Moved: Simon Parson Seconded: Paula Adnam Fundraising Committee Report: received Moved: Kirsty Webb Seconded: Janine Wright School Improvement & Finance Committee Report: received Moved: Brenda Madden Seconded: Kirsty Webb Canteen Report: received Moved: Karen Jones Seconded: Kylie Screen Uniform Shop Report: received Moved: Karen Jones Seconded: Kylie Screen
Topic discussed:
Social Media Coordinator
Narelle Donnelly will be stepping down from her role as “Social Media Coordinator” effective March 2017 Action: To advertise the position on SPPS Parents Facebook page Responsibility: Melanie Bonniface
Topic Discussed:
Welcome BBQ
Volunteers Needed Action: To advertise on SPPS parents Facebook page. Responsibility: Kirsty Webb
Topic discussed:
P&C Bank Account
David Smail to be removed current bank account from any authority/communication.
Streamline P&C Bank Account ; do we change banks ie Newcastle Permanent
Action: For follow-up and further discussion at the March 2017 meeting. Responsibility: Janine Wright
Topic Discussed:
Air conditioner for Canteen
Canteen Staff Members request a new air conditioner, toaster and urn for school canteen: it was decided that possibly a local supplier may donate one. Action: Kirsty Webb to write a letter to local supplier/s requesting donation of items Responsibility: Kirsty Webb
Topic discussed:
Jelly Bean Tables
Jelly Bean Tables were purchased for the school via P&C funds in 2016 Action: Follow up - have the P&C been invoiced for these products? Responsibility: Kirsty Webb
Topic discussed:
Canteen Menu
Canteen prices will be increased (minimal increases) effective 1 March 2017 Action: Displayed on P&C Website and Skool Bag App Responsibility: Brenda Madden (website) and school admin (Skoolbag App)
General Business:
Simon discussed our new School Visitor Policy; a copy was handed to members for their perusal.
Brenda and Mel discussed the possibility of our school incorporating NAIDOC Week 2017: 2-9 July into our school calendar.
Brenda presented a new form titled ‘Publicity Request Form’. This was well received and it is intended to be used for each publicity request. (see Appendix H)
Next meeting: Tuesday 14th March , 2017 ; Our AGM.
I would like to thank everyone for their support and help throughout 2016. Being new to the role has been a learning curve and having people to talk to and refer to for advice has been very important.
I would like to thank Danielle from Defence for her support with Tea and Tissues ; as always she was well organised and greatly assisted our Fundraising Ladies 1st Tea and Tissues in ensuring it was a successful days, with limited tears .
The Welcome BBQ is this Friday night (17th February) and looks to be an fun night including free jumping castles, giant games, mini-sports on the oval, chalk art, roving buskers and more.
Julie Thomas has been instrumental in the initiation and coordination of School Banking. If it wasn’t for Julie’s commitment our school would not have benefited approximately $1000 from this great program.
Our next meeting in March is our AGM ; There are many positions available to parents wishing to have a more involved role in the school. Spread the word… You can be part of the Executive, take on the role of Secretary or Vice President or simply join a committee and be part of the planning process. We encourage all families to get involved. Become a Member!!!
Paula Adnam
(Appendix B)
Treasurer's Report 14th February 2017
14 February 2017 Soldiers Point P & C Treasurer’s report
Balances as at 14/02/2017
P & C account $9585.26
Uniform Account $4378.34
Canteen Account $$2691.23
Petty Cash $48.33
P&C account - $550 to pay bouncy castle hire. Banking issues to be resolved. Brooke & Karen added onto account? Thoughts? New chequebook ordered.
I would like to commence by welcoming any new families present to the Soldiers Point School community and, of course, welcome back all our past families in our 70th year as a school educating the students of our local area.
The year has started really well with our students slipping comfortably back into school routines.
Our population currently stands at 351 students across 14 classes, which is approximately the same as this time last year.
I would like to thank the school community for your support in Week 1 as we finalised our student population and confirmed our 2017 class structure.
This year we have 46 Kindergarten students allowing us to form 2 x K classes.
Thus far, the Kindies are adjusting well to their new learning environment and are enjoying the care of their Year 6 buddies who have been a terrific support. I’m certain this relationship will continue to prosper throughout the year.
All Kindergarten students completed their Best Start Assessment in Week 1, which will be followed up with parent / teacher interviews later in the term.
I would like to thank all our Kindergarten parents for their support and willingness to bring their child up to the school to undertake the Best Start Assessment during Week 1, as it’s such an informative evaluation of each child’s abilities.
Congratulations to the P&C for their organisation of this year’s Tea & Tissues. It was great to have parents & grandparents join us for a chat as it’s such a good opportunity for them to meet other parents and ask questions about school procedures etc. The cakes were also very yummy.
In relation to staffing, there have been a few changes.
Our 2017 supervisors are: Mrs Egan – Early Stage 1 & Stage 1 Mrs Wagland – Stage 2 Miss Pawley – Stage 3. This year we also welcome:
Miss Kate Johnson - teaching a 1/2 composite; and
Mrs Massey - teaching a Year 5 class;
Miss Champion will now be taking on the teaching of Reading Recovery with Year 1 students as well as following up with previous RR students;
Mrs Fuimaono will be teaching Kindergarten;
Miss Cornwell will be returning to teach a 1/2 composite after taking Reading Recovery for the past 2 years;
Miss Strassmeir will be teaching a Year 3/4 composite; and
Mr MacGregor will be teaching the OC, whilst Mrs Sproule and Mrs Cosgrove will combine to teach a Year 5/6 class.
Information Sessions have already taken place for Stages 2 & 3 with ES1 & S1 having theirs as follows:
ES1 Tuesday, February 21, 3:15-4:00
S1 Tuesday, February 21, 4:15-5:00
I encourage all parents to get along to their child’s Information Sessions.
I am currently working on the 2016 Annual School Report which I aim to complete by the end of Term 1. In the ASR I will be including information about some of the school’s priorities for 2017 including:
Consolidation of student tracking against the literacy continuum;
Introduction of the Benchmark Assessment System (K-6). This was the focus of our professional learning on the recent SDD;
Sustained, improved outcomes in spelling / writing; and
Increased student engagement through goal setting.
Another exciting endeavour will be our second school musical Game of Crowns which Mrs Wagland and her team are keenly working on…
The musical will be performed in Term 3 / Week 5 (August 17 & 18).
I thank the P&C and the parents of Soldiers Point Public School for their continued support and look forward to seeing you at the Welcome BBQ on Friday evening. S Parson (Principal)
(Appendix D)
February P&C Fundraising Committee Report – 14th February 2017
Tea and Tissues held on February 3rd
Was a lovely chance to meetsome of the new and returning parents of Kindergarten children
Spent $21.38 on cordial, napkins, tissues and milk
Next time have committee members directing parents as they come out of the classroom
Thank you to everyone who baked and helped at this event especially Danielle
Welcome BBQ to be held February 17th from 5-7pm
Jumping Castles from Kids Amusements for $550 – given us a deal for 2 castles as for two hours instead of the usual 3 hours.
Soldiers Point Lions Club- organising the BBQ, with sausage sandwiches, steak sandwiches and a vegetarian option and drinks. They will organise everything and donate any profits to the school which will hopefully help to cover the cost of the BBQ.
Woolworths are donating fruit which they will deliver. Want to take some photos for their working with the community programme. To ask about possible ongoing fruit donations for children who don’t bring it on a regular basis.
There will be students providing music, chalk drawings and games
Canteen committee will be running the canteen and keeping profits
Cake Stall – calling for volunteers to bake
Fundraising Committee AGM to be held on 21st February at 10am at Soldiers Point Bowling Club to discuss events for the coming year and to encourage new members and ideas. We are looking at conducting another Garage Sale on the first weekend of Term 2.
APPENDIX E
School Improvement and Finance Committee MINUTES Meeting opened at 7:00pm Present: Simon Parson, Brenda Madden, Kylie Screen Apologies: Tristen Cosgrove Business arising from previous minutes:
The Mindfullness Program that was agreed to be part funded by the P&C in Term 3 or 4, 2017 will be pushed back until Term 1, 2018 due to a busy annual timetable for 2017.
Principals Report: School population for 2017 is 351 consisting of 14 classes. A school learning support officer will be supporting Kindergarten classes 5hrs/day due to high student numbers (24 in each class – ideally there should be 20 per class) Two new teachers joined the school in 2017: Ms. Kate Johnson (Kindi) and Ms. Sharon Massey (Yr 5). There will be a mid-year consultation around the next School Plan which is, in 2017, in the final year of it’s three year lifespan. The consultation will be held in preparation for the next 3 year plan from 2018-2021. Priorities for 2017: increasing staff ability to mentor and work together in Stage Teams; student tracking in regards to literacy with more regular monitoring using the benchmarking assessment system and student goal setting (which includes setting goals with increased negotiation, self-monitoring and improved tracking). This will tie in with the commencement of student/teacher interviews at the end of Term 1, 2017 where student goals will be discussed with the idea of incorporating future student led conferences. Students of families receiving support from the NDIS will be personally observed/assisted in 2017. Speech pathologists, psychologists etc. will be stepping into various classrooms. Disruption and management of meeting space are of concern. A Draft Visitor Management Policy had been developed by the school to make sure whatever is carried out is complimentary. Ideally, when NDIS staff visit their work is to be carried out in a classroom setting, in small groups and work in with existing lessons wherever possible. There are a few obstacles arising around the new LMBR. The new computer system controlling all of the school’s data and financial capabilities has been put to test and some of the programs and processes need fine tuning. Most new systems experience this ‘ground truthing’ stage and patience is requested while staff work on solutions. Parent Information Nights will be held on Monday 13 Feb for Stage 2 and 3 and on 21 Feb for Kindergarten and Stage 1. Next meeting: Wednesday 8 March Meeting closed 8:20pm Appendix a: President’s report Continue with appendices including each report to create a single record of the meeting.
The Canteen is fully stocked and up and running for 2017. We gained four new volunteers this year. The Committee has decided that unfortunately we have to increase prices on a few menu items to cover increasing costs. Our prices are very competitive, we run on a very small margin, keeping our prices low as possible to ensure all families can access quality, healthy food for their children. The new price list is available on the school bag app and will come into effect on Wednesday 1st March. The Canteen will give a few days grace until Monday 6th March when correct money will be required. I have been asked to provide a wish list for the Canteen and will start with the most expensive but most desirable item.
< >A commercial grade griddle pan for the multitude of pikelets we cook each week. Prices vary from $500.00 upwards to $1,500.00
A new hot water urn
A new toaster.
I would like to thank all the wonderful volunteers for all their support over the last year and look forward to working with them and our new mums and dads in 2017. Thankyou Paula
UNIFORM SHOP P & C Meeting 14th February 2017 Current Balance: $5541.64 Payments due March: LWReid: $1646.90 All is going well in the Uniform Shop. From the end of Dec to now we have sold $5541 worth of stock. We had to place an order today with LW Reid—payment due in March. The estimated stock in the shop is $13,000. We have completed our folder for the AGM and are well organized for 2017. Karen Jones & Brooke Hill
APPENDIX H Publicity Request Form- Please see tab under fundraising for this form.