2.Acceptance of previous minutes from the 11th May, 2010.
Moved: Grant Lavers, Seconded: Ruth McLeod.
3.Business arising from previous minutes.
3.1Ruth McLeod has been in contact with Graeme Valler from the Dept. Education (Maitland Area Director) regarding future plans for a permanent library and classrooms. Simon Parson asked what the plan of attack was as SPPS is number four in the region as a priority (includes High Schools). How many projects to be initiated? How many Primary Schools already funded? Simon asked if we could ring around the schools in the Maitland area to see who has libraries. Simon stated Libraries are funded 50/50 by State and Federal government. This community is desperate for permanent classrooms and facilities so we need to get the numbers in to show an impact. Ruth to write letter.
3.2Lesa Cooper away. Penny Whatman stated Lesa had completed the budgets. Expenses for the canteen are estimated at $2200 including PAYG, Superannuation and Workers Compensation..
3.3Penny Whatman stated that Canteen has a First Aid kit, it just wasn‘t specific to burns etc. they are in the process of updating. Penny to check to see if Paula has a First Aid certificate.
3.4Letter to Student Christopher Jolly has been completed. Simon stated it was fine to write cheque in the students name. Corrie to advise Lesa.
3.5Grant confirmed that the P & C website has been launched.
3.6Corrie showed sample work from MSP and Advanced Life for school portraits for 2011. Some people in attendance asked why we would change as pricing was similar. Others liked that you could colour code your backgrounds and the online facilities. It depended on the photographer. Ruth wanted to keep the whole school photo no matter who we went with. Everyone was divided. The general consensus was to invite MSP to the September P & C meeting for a presentation. Corrie to action.
3.7A separate bank account for the Fete has been opened.
3.8Black laces and Velcro is now stated on the uniform list. Simon stated we will need to adjust the uniform policy. Simon to provide the policy at the next SIFC meeting for changing.
3.9The new P & C logo was accepted.
4.Correspondence.
4.1ATO paperwork previously given to Lesa.
5.Reports.
5.1President’s Report.
5.1.1Brendon said everything seems to be running smoothly and thanked everyone for making his first month as President run smoothly.
5.1.2Brendon and Ruth had a coffee the other day and recognised we need a system in place to communicate changes/cancellations of meetings
5.1.3The fete committee is going forward at a great rate of knots, well done to Liz & Ruth as the driving force.
5.1.4Brendon thanked Grant for keeping all the publication side of things flowing. Would like to push the website subscription with RSS feedback for updates.
5.1.5Brendon thanked Lesa for keeping the accounts organised and arranging the move to Westpac.
5.1.6Brendon has only had to have a couple of conversations with Simon and with Telstra holding up the building works there hasn’t been much discussion required.
5.1.7Brendon thanked Helen Wilson for her presentations for the YCDI programme. Parents feedback has been very positive and he thanked her for her time.
Moved: Brendon Wilson, Seconded: Ruth McLeod.
5.2Principles Report
5.2.1Simon stated students and teachers have been particularly resilient in recent weeks with the huge amount of rain and can count on one hand the days students have been able to get outside for breaks.
5.2.2Simon encouraged interested parents to attend the final YCDI workshop on Tuesday 15th June “Developing Positive Relationships“.
5.2.3The schools technology base has eight additional workstations around the school. He has also placed an order to fit out two of our demountables with fixed data projectors and cabling to use a device called an e-beam on trial, and if successful will order two more next year.
5.2.4The teachers are currently preparing students’ reports on top of an already busy day, particularly when moderating work samples with other stage teachers. It’s hoped they will be sent home addressed to parents on Tuesday 29th June.
5.2.5Things are going slowly on the building front. Still awaiting on Telstra to relocate some technical equipment before they can demolish the old office. Some services/utilities on the northern side of the site requires relaying as the current site to shallow for work to proceed. Simon has invited Joe Gleeson from Port Stephens Council to attend the next meeting regarding the bus issue..
5.2.6The Tomaree Learning Community (the five public schools and Tomaree High) have been working collaboratively to maximise our collective resources very strongly this year. There is also an additional multi categorical class at TPS for students with moderate learning needs.
5.2.7.Stage 3 teachers are working with other Stage 3 & 4 teachers on a writing project aimed at improving students’ writing outcomes.
5.2.8The action phase for transition into and from the school is now in full swing. The Stage 3 teachers are preparing the students from Year 6 to 7, tomorrow will be the first taster lessons at Tomaree High School. Details for pre-school to Kindergarten transition is on the schools website.
5.2.9Ruth mentioned the ad in the Examiner and the radio work and congratulated Simon.
Moved: Simon Parson, Seconded: Grant Lavers
5.3Treasurers Report (presented by Brendon in Lesas absence)
5.3.1P & C - The only transaction was a $200 payment to Megamania as a holding deposit for the fete rides.
5.3.2Canteen - Tracking well with a closing balance of $7,097.38. At the canteen meeting we discussed the possibility of a donation to the school at the end of the year, or returning to a class donation of $250.
5.3.3Bank Accounts - The P & C, Canteen and Uniform Shop accounts are all set up at Westpac now. Paula has been depositing the Canteen takings via the school office collection by Toll. Many thanks to Simon and Bronwyn for facilitating this.
5.3.4Ruth stated that $1,000.00 would be coming out of the canteen account for the Fete account.
Moved: Penny Whatman, Seconded: Sheridan Workman
5.4Canteen Report.
5.4.1The Canteen Committee are very happy with the bottom line and if it’s still strong at the end of the year would like to contribute to either the creative play area, air conditioners for HP3 or class donations. Even if the canteen can put $3,000 towards the air conditioners the school can make up the balance.
5.4.2Red Nose Day is coming up $2 per meal donated to SIDS. Last year we raised $440. Penny stressed that noses were not issued until the end of the day.
5.4.3The canteen has been very short on volunteers at the end of the month.
5.4.4We will turn off the slushie machine in Term 3 as usual.
Moved: Penny Whatman, Seconded: Karen Nye
5.5Uniform Report. No report submitted
5.6Ground Committee Report. No report submitted due to grounds being too wet.
5.7SIFC Report. No report submitted. No meeting held.
5.8Fete Committee
5.8.1Stalls are committed, amusements are booked, road closure organised as well as pony rides. Arranging entertainment programme in the hall, chocolate wheel, food stalls and an art exhibit. Will provide a map where everything will be situated.
5.8.2The raffle with four fabulous prizes has been arranged. Sheridan will distribute to families 350 x 10 tickets. Have allocated half to sell to visitors to the port and non school community. Asking for volunteers to sell this upcoming long weekend.
5.8.3Aiming to put the Bec Duffy image into the Examiner.
5.8.4Arranged craft activities for the school holidays on Wednesday 7th & Friday 9th for the students to make items to sell at the fete. Ruth asked Simon to include in next weeks newsletter.
5.8.5Sheridan recommended we invite the Aboriginal Community at Murook and to ask if they would like a stand. Ruth asked if we could ask them to perform.
Moved: Liz Edwards, Seconded: Kylie Screen
6.1Disco
6.1.1The school disco will be held at Soldiers Point Bowling Club on Thursday 24th June. Infants from 5.30 - 6.30pm and Primary from 7.00 - 8.00pm. Need a reimbursement letter for the DJ and room. Lesa raising a cheque for $300 for the DJ. Not providing Glo sticks this year. Had an issue last year with parents dropping off too early and collecting too late so students are to have their parents mobile numbers on them. Doors to open at 5.30 and not before. Have to ensure that the children go to the correct parent/guardian. Need a male volunteer for boys toilet runs.
Moved: Ruth McLeod, Seconded: Penny Whatman.
7.1Better Schools Programme
7.1.1Brendon stated that SPPS has gone from 6th place up to 4th place.