SOLDIERS POINT PUBLIC SCHOOL P&C ASSOCIATION
MINUTES FROM MEETING HELD ON 12 OCTOBER 2010
1. Welcome - Present and Apologies
Present: Simon Parson, Ruth McLeod, Brendon Wilson, Grant Lavers, Lesa Cooper, Corrie Howes.
Apologies: Penny Whatman, Helen Barwick, Tim Gippel, Karen Nye, Liz Richards, Kylie Screen.
2. Acceptance of previous minutes from the 21st September, 2010.
Moved: Brendon Wilson, Seconded: Lesa Cooper.
3. Business arising from previous minutes.
3.1 Brendon discussed what investment options we had for the fundraising account fund. The most flexible option was 4.5% and if we chose to lock it away we could earn 5%. It was agreed to put $30K in a 5% fixed term deposit account for five months and the balance in a cash reserve account.
Moved: Brendon Wilson, Seconded: Lesa Cooper.
3.2 Agreed to continue with Newcastle Photography, could Lesa Cooper & Liz Richards please give Ruth samples so she can discuss with them.
3.3 Simon thought that Pancakes for Pakistan was a lovely idea, but given the timeline it was very difficult to achieve. Brendon asked if we could do a meal deal instead or a games day, Lesa will ask the canteen. Brendon said it was a shame it wasn’t chaired earlier but we will have to postpone it. Simon will advise the SRC and ask if they have any alternative ideas.
3.4 Carols by Candlelight will be on Sunday 5th December at Salamander Shores. Simon checked with the legal department and as long as the school, the P & C and the choir isn’t mentioned at all the students can perform. Simon suggested “Student Choir”.
3.5 Simon received a letter from St John Ambulance Association regarding a ‘Family First Aid’ course that could be held at the school. Minimum 14, maximum 24 people at a cost of $85 per person. We can do this next year and promote it on the newsletter and on the website. Get expressions of interest first, then get the money in. It’s a one day course.
3.6 Kindergarten information night paperwork due to Val asap. P & C introductory letter, uniform price list and canteen menu as well as volunteer sheet for canteen and uniform shop as well as sign up form for the newsletter. Corrie to develop. Brendon will attend for the overview, Penny to give talk on canteen and Sam on the uniform shop.
3.7 Simon confirmed that the Year 6 Graduation was on Thursday 9th December and asked if Brendon would be there to give out the pens. Brendon will if possible but Ruth confirmed she could do it if Brendon was unavailable.
4. Correspondence.
4.1 Various Westpac correspondence given to Lesa.
4.2 Various QBE correspondence given to Lesa.
4.3 Host Plus statement for Paula.
4.4 Activity statement for the ATO.
4.5 Invitation by Port Stephens council to attend workshop to assess vision for Port Stephens 2022.
4.6 Cheque from Port Stephens Toyota as community partner.
4.7 Cheque from Port Stephens Council community grant.
5. Reports.
5.1 President’s Report. Brendon had nothing to report.
5.2 Principals Report
5.2.1 Simon reminded the P & C about the Kinder Parent Info session and asked who would be attending.
5.2.2 Progress on the new admin block and car park is excellent with quite a lot of brickwork undertaken.
5.2.3 Simon is currently getting estimates for air conditioning for the new admin building and asked if he should get quotes for homebases 2 & 4 too. Ruth agreed
5.2.4 As part of the school’s annual review process, parents and students will be asked to assist in a Mathematics Survey. The survey is ready to be uploaded and linked to the school website as will the Parent Satisfaction Survey. Findings from both will be in the 2010 Annual School Report.
Moved: Simon Parson, Seconded: Ruth McLeod
5.3 Treasurers Report
5.3.1 Closing balance in the P & C fund at the end of September is $7,973.02.
5.3.2 Closing balance in the Fundraising account is $37,031.28.
Moved: Lesa Cooper, Seconded: Corrie Howes
5.4 Canteen Report. No report submitted.
5.5 Uniform Report. No report submitted.
5.6 Ground Committee Report.
5.6.1 Working bee to tidy up before the holidays on 21st November. Penny to liaise with Pam & Sharon. Simon particularly wanted lots of whipper snippers to clear the back of the bottom field. There are still plants left over from the fete to plant around the grounds
5.6.2 Position of General Assistant is being advertised with the DET later this month. Simon to conduct interviews, he stated that he must have a female staff member. In the meantime, Simon has advertised locally for a casual. The current person is working out well.
5.7 SIFC Report. No report submitted.
5.8 Fete Committee
5.8.1 Corrie stated that she was still sending out the thank you letters. She has already covered all of the entertainment, the Master of Ceremonies, as well as the Rural Fire Brigade, all major sponsors, stall holders etc. has been sent to Liz to distribute. Just the donation letters left to go.
5.8.2 Ruth said they were still to wrap up final figures and would like to have another meeting by the end of October for feedback on what went right, what could have been done better for the next fete.
5.8.3 We would like an online survey on the P & C website with perhaps 4 basic questions. We will need to set up ‘survey monkey’ and put this in the newsletter. Aim for the end of the month with Fete photographs.
6 General Business
6.1 Bunnings have written offering a date per year for a fundraising BBQ. It was suggested that we apply for the Saturday before Fathers Day. A written request needs to be done. Bunnings provide the marquee and the BBQ and we provide the food and labour. First Saturday in September.
6.2 Welcome BBQ for next year is to go ahead, we must advise no alcohol this time due to the new laws we can’t turn a blind eye. The P & C pays for half of the jumping castle, sells the food and advertises it. Perhaps Friday 18th of February?
6.3 Thank you for volunteers coffee morning last year was held on the oval. It was suggested we try to do this again on the 3rd of December at 9.30am. Simon suggested we do a fete slide show that day.
Meeting closed 8.25 pm.