Meeting opened 8.15 _ Present: Simon Parson, Brendon Wilson, Grant Lavers, Penny Whatman, Kylie Screen, Ruth McLeod, Kylie Murchie
Apologies:
2. Acceptance of Previous Meetings from 8 February, 2011
Moved: Penny Whatman, Seconded: Grant Lavers
3. Business arising from previous minutes
3.1 St John's First Aid course was cancelled due to lack of numbers. Initially there were 25 applicants, however when it was understood it was a family first aid course and not a senior first aid, numbers fell to only 3 paid participants. All monies have been refunded. Senior first aid will be $110 per person and EOI are to be sought for the 2 day course (15 hours duration). A minimum requirement of 10 is needed to run the course, money paid upfront to office.
Grant to contact previous interested parties and readvertise new time (next term) and format. Paula to be added as a definite with P&C to fund her costs.
3.2 P&C online listing carried forward
3.3 Follow up with council on changed traffic conditions – Committee referred to Graeme Orr regarding speed bumps/ crossing/ footpath for access into school. Brendon to discuss options available to reduce speed and increase safety for pedestrians.
3.4 Project manage playground – Ruth approached PSC and was told there are no landscape designers on staff, council does not recommend individual businesses. As the P&C prefer to use local contractors, perhaps when correlating the online directory it can be done in conjunction with advertising in the newsletter for suitable contractors. Ruth to write a blurb to give to Grant to advertise (as per last minutes).
Sean to follow up quote from Urban Design. Simon to provide example of possible fee structure.
4. Correspondence
In:
4.1 Fundraising Brochures
4.2 Westpac Bank statements
4.3 Host Plus Superannuation
Out: Nil
5. Reports
5.1 President – No report tabled
5.2 Principal – As tabled
Moved by Simon / Seconded by Grant.
5.3 Treasurer – As tabled, P&C, canteen and fundraising (now closed)
Moved by ? not sure of name sorry?/ Seconded by Michelle.
5.4 Canteen Committee –
5.4.1 In line with the healthy canteen approach, Paula has commenced home cooking initial costings. These will be presented for consideration at the next meeting.
5.4.2 Discussion regarding the possibility of opening the canteen for an extra day with no orders, sales only raised several questions. If the canteen was able to make enough money to cover the extra shift for Paula, and no other volunteers were needed then it could be a viable option. Paula to present further details at next meeting
5.4.3 Online ordering was raised and discussed. Currently it would not be an option due to set up logistics but could e considered in the future if there was suitable IT support available.
5.4.4 Paula attending a canteen expo in Sydney at Homebush to observe current hygiene practices, OH&S updates etc. The Canteen Association has provided free tickets, and a petrol voucher has been applied for to assist with travel costs. Paula will provide feedback at the next meeting.
5.4.5 Some cleaning issues are being monitored and pest control measures have been implemented.
5.4.6 One fridge is broken beyond repair. The ice cream fridge owned by Nestle keeps tripping and upon investigation may have to be returned as we don’t keep enough green/amber ice creams in stock. However Streets or Norco (our milk supplier) may be able to provide one if we change suppliers. Paula is investigating options.
5.4.7 Price list review will be available by term 2.
Moved by Penny / Seconded by Ruth.
5.5 Uniform Committee
5.5.1 Medium hats on backorder until May 2011. Sam to contact LW Reid and look for other suppliers. Members of P&C to also investigate other supplier contacts as able. Simon to seek contacts at conference in 2 weeks.
5.5.2 School transfer suggested for plain black hats. If hats are not able to be sourced already printed, Sam to look at this option.
Moved by Brendon / Seconded by Ruth
5.6 Grounds Committee
5.6.1 The working bee is to be held at 9.30 Sunday, 3rd Apr 11. Grant to advertise for volunteers (including carpenters/ builders/ concreters) to assist construction of footpath in the newsletter.
Moved by Penny / Seconded by Grant.
5.7 School Improvement & Finance Committee – No report tabled
5.8 Fundraising Committee
5.8.1 Movie night has been set for Thursday 31st Mar 11. Two options available; Roadshow for licensing fee of $275 + GST, and Amalgamated Movies have a fee of $195 + GST or %30 whichever is greater. Karen is to provide a short list of movies to Simon for selection by the SRC as able. Fee is set at $7 to be split between movie and drink and popcorn. Selection is limited to G movies and PJ’s may be worn on the night. Estimates of numbers to be provided to licensee beforehand. Karen noted strong penalties apply for fraudulent use of license.
5.8.2 Sausage sizzle on election day – Ruth has submitted paperwork to PSC. Ruth to follow up and contact Sean and Liz regarding same. To advertise in newsletter once approval is granted.
5.8.3 Bunnings BBQ carried forward, Brendon to follow up, before Father’s Day each year would be an ideal time to set aside. Estimated to raise about $500.
Karen Moved / Seconded by Ruth
6. General Business
6.1 Newsletter transition to electronic copy has seen a few children not receive one this week. Simon advised copies available at the office if required. Apologies for inconvenience.
6.2 There is currently no date next to the back copies of the newsletter on the website. Simon to rectify this.