Present: Simon Parson, Paula Browne, Grant Lavers, Corrie Howes, Tristen Cosgrove, Lesa Cooper, Penny Whatman, Johnny Alessi, Lya Strassmier.
Apologies: Ruth McLeod, Helen Barwick.
2. Acceptance of previous minutes from the 14th June, 2011.
Moved: Penny Whatman, Seconded: Paula Browne.
3. Business arising from previous minutes.
3.1 The uniform standard is slipping. The school has purchased jackets to provide to students to replace the hoodies they arrive in. Also introduced a “No hat – No play” policy, even under the COLA. Uniform standards for girls is still an issue. Tristen to draft a letter regarding the uniform standards to add to the newsletter.
3.2 The school has purchased two reading resources packs and the P & C has funded an additional two. Johnny is asking Darrell Barnett at Soldiers Point Marina for a donation for more. Simon will confirm how many more packs are required. Simon has a letter to give Johnny when approaching businesses for funding.
3.3 Paula has started an assett equipment register for the canteen and has provided a copy to Lesa and the school office. If possible could Paula add the values for the meeting in September.
3.4 Canteen inductions and OH & S register is required by Simon as being audited on the 20th.
3.5 The Bunnings BBQ on 11th September needs project management. We’ll need to pre buy the drinks etc. We’ll need about 30kgs sausages, onions and bread, esky’s ice, serviettes and condiments. Selling sausage sandwiches at $2.50 each and drinks at $1.50 each. Will need a note in the newsletter asking for volunteers. Simon added that there are two whipper snippers in the cupboard we can raffle off. Johnny and Corrie to meet up and arrange everything. Get something to Grant on Sunday for inclusion into the newsletter.
4. Correspondence.
4.1 In
Various Westpac correspondences given to Lesa.
BAS Statement
Cheque for $80 from the school
Letter from Bunning’s regarding BBQ 11th September
Host Plus superannuation for Paula
QBE Workers Comp
Brochure from Imagination Play
Letter from Bob Baldwin supporting our volunteer grant application
4.2 Out
Volunteer Grant application
Letter to Beck Duffey thanking her for all her help and wishing her well in her move
.
5. Reports.
5.1 President’s Report.
5.1.1 Deb Holbert is also looking into the crossing at the school with council and is applying for a $5,000 grant for road safety with NRMA to see if this can be put towards this.
5.1.2 I had a meeting with Mr John Alessi and Dom (manager of Salamander Shores) about the Trivia Night fundraiser in September.
5.1.3 We all did a great job with the Sausage Sandwich fundraiser for Education Week.
5.1.4 I liaised with Craig Baumann’s office about school building funding. This will be an ongoing process.
5.1.5 I attended the Education Week Awards night at Dungog with Simon Parson and congratulated the award winners from our school on behalf of the P&C. I made sure they knew that the P&C congratulated them and supported them.
Moved: Tristen Cosgrove, Seconded: Grant Lavers.
5.2 Principals Report
5.2.1 The term has commenced well with a genuine highlight thus far being Education Week, particularly the successful Open Day last week. It was wonderful to see so many parents and extended family members in attendance and keen to visit their child’s classroom. I sincerely thank the P&C and the volunteer parents for their support in preparing lunch and refreshments for students and the many visitors. Your support of such events is always greatly appreciated.
5.2.2 Additionally, I whole-heartedly thank the wider school community for supporting our 2011 walk-a-thon, which has already raised in the vicinity of $1800.00..
5.2.3 I would also like to extend my thanks to Tristen for his willingness to join me in attending the 2011 Education Week Reception last Thursday evening at Dungog. On the night we were able to recognise four members of our school community for their outstanding talents and contribution to our school.
5.2.4 The Maitland School Education Area Director, Mr Graeme Valler, has recently retired and been replaced by Mr Bryan Campbell, formerly the principal of HSPA. I plan to get Mr Campbell up to SPPS in the near future so he can become familiar with our school and future needs.
5.2.5 The next few weeks of Term 3 will be full of opportunities for our students with activities taking place in the classroom, on the stage and on the field. Some of our extra-curricula events include:
Ø Eight students (two from each stage) will represent the school in the Maitland Area Public Speaking Competition heats this week, with finals due to occur on Tuesday, August 16, at Grahamstown PS;
Ø The Tomaree Music Festival will take place on the nights of Wednesday & Thursday, August 17 and 18. The festival is a brilliant showcase of student talent and I encourage parents to get along for a terrific night of entertainment. May I also remind parents of students performing to drop their children off at the Holding Room no earlier than 6:15pm and collected following the finale. Teachers will appreciate your patience at this time as we try to connect parent with children
Ø On Tuesday, August 16, and Friday, August 19, selected students will be representing our school at the Port Stephens Zone Athletics Carnival, which will be held at Raymond Terrace;
Ø Book Week will then take place during Week 6 (August 22-26) with a Book Fair being held all week and a dedicated school assembly on Thursday, August 25. I encourage parents to take advantage of our school Book Fair;
Ø Cardart will commence in Week 8 will students creating their own Christmas Card which will be sent away and printed in readiness for Christmas.
5.2.6 Our transition programs are now underway with our Year 6 students commencing their preparation for Year 7 and pre-schoolers about to enter Soldiers Point for the first time as they participate in Storytime. Some key transition dates for this term include:
Week 5: Monday, August 15 - Information Night for Parents - AE / CAPA classes
Week 10: Thursday, September 22 - Gala Sports Day for Year 6
Storytime will occur on August 24, September 7 and 21 for all pre-school students who have put their names down to attend SPPS in 2012.
5.2.7 Finally I would like to extend my sincere thanks to Mrs Helen Wilson for stepping into the role of relieving principal whilst I was on LSL. She did a stellar job in my absence.
Moved: Simon Parson, Seconded: Corrie Howes.
5.3 Treasurers Report.
5.3.1 The Canteen has donated $1600 towards reading resources for the school.
5.3.2 Lesa has the paperwork to add Penny as an extra signatory for the P & C accounts. All agreed.
5.3.3 Lesa made contact with Mark Edmonds and Associates regarding auto downloading of our bank statements for our audit. Lesa would like to go ahead with this as it will save time and money. All agreed.
5.3.4 The Public Liability Insurance renewal paperwork has been sent off and an updated certificate will be sent through soon to go to Bunnings.
5.3.5 The investment account has automatically been re invested. Tristen to check what the cost would be to ‘break’ and see if we could get a better deal through a Building Society. Executive Committee to agree.
5.3.6 Lesa said we’d look into further funding for reading resources but it’s not looking good as we need a $5K buffer in the account.
Moved: Lesa Cooper, Seconded: Corrie Howes.
5.4 Canteen Report.
5.4.1 Paula advised that Thursdays are still going well. Having the Year 6 students in has been wonderful. They grew about 6 feet tall.
5.4.2 The BBQ on Friday was fantastic, thanks to everyone who helped. Pre ordering is definitely the way to go. $350 in over the counter sales and $1147 in preorders. Cost $95.00 for the poppers, bread and sausages were donated, only six sausages were left over!
5.4.3 Paula has advised that she would like to remain as a casual.
Moved: Paula Browne, Seconded: Penny Whatman.
5.5 Uniform Report. No report submitted.
5.6 Ground Committee Report. No report submitted.
5.7 SIFC (School Improvement and Finance Committee) Report. No report submitted.
5.8 Fundraising Committee.
5.8.1 With regards to the car boot sale, Simon advised that access would be an issue, not only selling out of cars but parking. Stalls within the ground would be much easier to manage. Johnny advised that we can advertise in the Hunter Fair and Market Guide. Can be ‘all weather’. Need Public Liability Insurance, Hire agreements, etc. Either this year or next year. Check for conflict with other stall days. Simon said the stalls at the Junction School were really good quality products. Johnny advised we have the skope to make a regular thing, perhaps monthly. Christmas period a great time, perhaps 6 months on/6 months off. Craft & produce etc. Maitland Markets has 600 stalls, as long as we don’t conflict with them. Johnny to project manage.
Moved: Johnny Alessi, Seconded: Tristen Cosgrove.
6 General Business.
6.1 Lya Strassmier discussed the Twilight Bandstand. It started two years ago between the four local primary schools. Each band performs for 20 minutes and the parents enjoy a twilight dinner. This was held at Anna Bay last year and this year it is our turn to host it. This is just for the band community, perhaps 60 from our school. Lya is asking for assistance from the P & C for use of the cantten, fridge/oven/BBQ and volunteers. Lya is sending a note home to band parents for volunteers. It will be held on Friday the 2nd December, 5.30 till 7.00pm, within the 4 schools there will be approximately 90 students so she estimates 150 adults will attend. The P & C are welcome to do a raffle and sell drinks. It will be held in the hall, parents pay $20 per head and she’s hoping it will cost only $10 per head. Money raised will go towards buying new band equipment. Penny offered Lya as much help as we could provide. Paula asked that we set a definite cut off date with exact numbers, suggesting a 3 week lead time. Assistance with Waiting will be required, will use plastic plates and cutlery.
6.2 School banking for students was discussed. Corrie advised that it would take a person to collect and receipt each childs banking at the school on a nominated day, and then entered online and funds put into bank. The online entering would be approximately 3 hours alone. It was decided that there was noone available the could commit to that time every week.
6.3 The Committee was not interested in the pen fundraiser.