Apologies - Liz Richards, Lesa Cooper, Melanie Bonniface, David Smail, Simon Parson
Acceptance of previous minutes from the 12th March 2013
Moved: Ruth McLeod, Seconded: Pam Wildman.
Business arising from previous minutes
Discussed in reports and general business below.
Reports and Updates
President’s Report: Tristen Cosgrove:
Thank you all for attending.
Volunteers make it all happen. Please all try to promote membership of the P&C where you can in your own way. No conscripts – just keen volunteers.
Mr Baumann contacted me in the school holidays and told me that we were successful in the Community Building Partnership Grants. Corrie Kenrick and I submitted two grants, one for $30,000 for the top field swale etc. and the smaller one for $15,000 for covered walkways. We were successful with the covered walkways one. Craig Bauman asked me that we not advertise this in the media etc. until after it is officially announced but that I could tell the P&C and the School.
Keep on trying guys.
Moved: Pam Wildman, Seconded: Ruth McLeod
Principal: Simon Parson; presented by Pam Wildman
· Attached
Moved: Pam Wildman, Seconded: Ruth McLeod.
Treasurers Report: Lesa Cooper
· P&C Account Balance $3,471.41 (plus $4,000 to be transferred from Term Deposit because P&C Account donated $4,000 to the School in December 2012 which was to come from the Term Deposit but the Term Deposit was Fixed so the donation was taken from the P&C Account to be reimbursed by the Term Deposit at a later date which was actually done around 10th June 2013)
· Canteen balance $3,536.14
· Uniform Shop balance $3,248.09
· Creative Play Spaces Term Deposit renewed with short-term maturity option (30 day rolling option). Balance is $26,270.77 (less $4,000 to be transferred to the P&C account).
After checking with Lesa Cooper (acting Treasurer) on 14th May 2013, the P&C account could be used to donate $1,000 to the School which the School could potentially accept as reimbursement for their costs in paying for the Cyberbullying Seminar/Workshops. Further, the P&C had previously approved the payment to the School of around $1,268 (about $1,300) from the 2012 Tea Towel Fundraiser which the School could potentially apply towards the purchase of “Funky Furniture”. The donation to the School was never effected and so that could also be funded from the P&C account at this time leaving the P&C account with around $1,100 until the $4,000 is reimbursed to it from the maturity of the term deposit.
The Canteen and Uniform Shop accounts should remain as is to fund their respective operations.
Moved: Tristen Cosgrove, Seconded: Ruth McLeod.
Canteen Report: Paula Browne (via email):
The Canteen is going well, all fresh cooked food selling out very quickly. We have a fantastic roster of volunteers again this year, including quite a few new kindy mums. Year 6 continue to be a wonderful addition to the canteen. We will not be having a red day this term as it is such a quick term with only 7 weeks to go till holidays again, we will try to have one in both terms 3 an 4 as they are a good fundraising opportunity. I would like to ask the P&Cs consideration to buy a Sunbeam Cafe Grill to replace the three old frypans we are using and the small toasted sandwich maker. This new Grill will allow us to cook 30 or more pikelets at once and cook 8 toasted sandwiches at once, making life a lot easier for the volunteers especially on a very busy Friday, I have seen this grill at the Goodguys for around $250 to $280. I am happy to purchase this myself with funds from Friday’s takings. Once again I would like to say how much I enjoy working in the Canteen and would like to thank the fantastic committee for their support.
SIFC (School Improvement and Finance Committee) Report: Ruth McLeod
· See Minutes and emails of previous meetings.
Moved: Ruth McLeod, Seconded: Tristen Cosgrove.
Fundraising:
We briefly discussed a Disco Night for Friday 14th June 2013, a Movie Night and a trip to Ikea. Anna Webster and Trish Bray were keen to run with the Disco and Belinda Lavers was keen to run with the trip to Ikea. The movie night was not pursued at this stage.
General Business
· Donation to the School:
The resolution to donate $1,000 to the School which the School could potentially accept as reimbursement for their costs in paying for the Cyberbullying Seminar/Workshops was tabled and voted upon unanimously in the affirmative.
Moved: Ruth McLeod, Seconded: Tristen Cosgrove
· Funky Furniture: The previously approved payment to the school from the 2012 Tea Towel promotion was agreed to by all to proceed.
Moved: Ruth McLeod, Seconded: Tristen Cosgrove
· Café Grill for the Canteen:
The payment from Canteen funds for the Café Grill of around $250 to 280 was tabled and voted upon unanimously in the affirmative.
Moved: Tristen Cosgrove, Seconded: Ruth McLeod
· Community Building Partnership Grant covered in President’s Report.
· P&C Letterhead and Motto – Anna Webster has some design changes for the P&C which we will see in the Newsletter. Further decisions have not been taken at this stage.
· Goals for the P&C for 2013 were briefly discussed as a continuation of current projects and the possibility of formally documenting same in future.
· Project Manager for Playground Improvement; Following discussion and meeting with the DEC the DEC (Department i.e. Government) may undertake a significant part of our school-ground goals at their cost and they would project manage (potentially including the swale for the top field). We will make further announcements and have further discussions as this unfolds.
· Lucky Locals collected $27.50 from its promotion and this was donated to the P&C. The P&C needs to ask Trish Bray at the next meeting whether we have satisfied our receipt obligations to Lucky Locals and ask our acting and our incoming Treasurer to confirm the money was received. As President, Tristen Cosgrove signed a receipt for Trish Bray at this meeting in good faith although the actual receipt and banking of same is not fully established and if not located, Tristen will contribute the potentially missing funds of $27.50 personally if required. Tristen notes that he is very confident the matter will be resolved.
· We resolved that the P&C would ask Lesa Cooper (acting Treasurer) to investigate whether insurance was adequate for the Canteen and Uniform Shop, in particular the Uniform Shop as we are unsure whether stock is covered.
· We resolved to ask Liz Richards for an update to the Class Contact List project.