Present: Tristen Cosgrove, Belinda Lavers, Ruth McLeod, Kylie Screen, Simon Parson, Anna Webster, David Smail and Anna-Maria Ford.
Apologies: Trish Bray, Karen Jones.
2. Acceptance of previous minutes from the 13th May 2014
Moved: Tristen Cosgrove, Seconded: Ruth McLeod.
Business arising from previous meeting/s
OH&S on canteen grocery collection resolved? David Smail received an email indicating that Paula is covered according to insurance – journey from home to work is not covered, but she is covered as soon as she gets to the supermarket. Paula is also covered carrying shopping bags into the canteen. David will send the email through to Trish Bray.
3. Correspondence – In/Out
In:
- ‘Tupperware School Fundraiser – Lunchbox Drive’ email received from Kate Jackson (to be discussed in General Business, or with Fundraising Committee) [see below, General Business]
- Certificate of Currency for P&C Insurance has been sent to us & cover confirmed for Disco.
Out:
- Thank you to the Office for notes going out about the disco and notification on Skoolbag ap.
4. Reports/Updates
President’s Report
Looking forward to disco and having lots of volunteers to help out. I have forwarded message to confirm with builder about covered walkway works to be completed on school grounds during school holidays. Have not heard back but will follow up.
Moved: Tristen Cosgrove, Seconded: Anna Webster.
Principal’s Report
Verbal report presented by Simon Parson.
Moved: Simon Parson, Seconded: Ruth McLeod.
Treasurer’s Report
Balances are as follows:
Current balance
Term deposit: $20,409 (will increase by $1000)
P&C account: $3,253.86 (will decrease by $1000)
Uniform account: $5,477.09
Canteen account: $2,932.49 Note: Has been dropping below threshold of $3000
Outstanding invoices from canteen last month have all been paid.
Moved: David Smail, Seconded: Belinda Lavers.
Canteen Committee Report
No report presented.
Uniform Committee Report
Current Balance: $5477.09
Deposit today: $ 541.00
Payments this month: $ 164.10
Total: $5853.99
We have been very busy since the last meeting. We have had over fifty customers with sales of $2000.00. Many of these sales have been for our recently reduced discontinued stock as well as for jackets, long sleeve shirts and long cargo pants.
We still have some reduced stock available. I have advertised it again in this week’s newsletter and I have requested that if anyone requires a Bomber Jacket or any sized item not currently in stock they need to order and pay by Tuesday 17 June 2014 to ensure delivery early next term.
Thank you to both Karen Jones and Brooke Hill for all the assistance they have given me to help the Uniform Shop to operate so far this year.
Tristen proposed to keep in mind balance of credit to suppliers, so as not to overspend the uniform balance.
Moved: Belinda Lavers, Seconded: Anna Webster.
School Improvement & Finance Committee Report
See School Improvement & Finance Committee Minutes from meeting held 4th June 2014.
Possible a three year strategic plan for P&C committee for members to consider, will bring it up at next meeting.
Simon mentioned a transition program for children with learning difficulties and “adjustments” required for each school will be published on website. Privacy issue raised – what do the parents and community think of this, all parents with children with learning difficulties are contacted by the school to inform them of what is going to happen. If a child is not identified, then funding does not follow. Gifted children are also included as “adjustments”. All schools are accountable and recorded for the Department of Education and Communities. Teachers are to consult with students and parents.
Moved: Ruth McLeod, Seconded: Anna Webster.
Fundraising Committee Report:
The Fundraising Committee met at the end of May, and has been in communication with each other via email with progress on the school disco & twilight markets. We’re finding the daytime meetings of the fundraising committee and the email option are allowing us to communicate with and gain involvement from a wider network of school parents than just those at the P&C meeting. We invite anyone with an interest in being involved in the Twilight Markets to be in contact to become part of the fundraising committee.
For discussion:
Disco – Hoping for good patronage. Disco note went home last week, and notification placed on Skoolbag app. We have 9 or 10 volunteers listed for each disco, and are sure many more will offer help on the night. We ask all volunteers to arrive a little early if possible, to be allocated and settled into their job before the masses arrive. We will have a volunteers register to sign on the night. We’re hosting a raffle on the night, for our school parents only (not guests of the club). Our volunteers have been successful in gaining donated prizes of: $30 voucher from Village Grind Café and $40 voucher from Blue Water Bistro. Additional gift voucher from Gloria Jeans, details to come from Karen Jones. We will sell raffle tickets on the night, in addition to the entry fee, in the hope of raising some additional money from the night. Club is confirmed.
(Q. Tristen – confirmed with DJ? Trish emailed Tristen, but hasn’t heard back) Confirmed by Tristen at P&C meeting.
Twilight Markets - We have a proposed date, of Fri 17th October, starting at 4pm – (Anna to raise for approval from Simon & P&C at meeting – all in favour? Any objections?)- to be Minuted.
Highlights from our Planning Meeting with the Fundraising Committee:
* Discussion on what will be there:
- Stage Stalls (in conjunction w Stage Teachers CAPA work – Details to be further discussed this Thurs when we meet with Teachers again)
- Home-sellers/Craft-making Parent stallholders (who will pay a stallholder fee), note, we would welcome craft items, home seller displays etc, just not baked goods or ready-to-eat foods as P&C will be selling all the food.
- Outside sellers who would like to sell their products at a Twilight Market – as above, and only if space allows, after school & parent community stalls are allocated.
- Food/Drinks – run by P&C from donated goods or minimal expense items, hoping for good profit from this.
- Entertainment – SPPS Dance & Music performance groups performing.
- Raffle.
- Show-bags.
- Fresh produce from SPPS vege garden – suggested by Karen, who has discussed with Sharon Egan.
- Games / Activities suggested: Hit the prize with a coin (all coins collected for profit), Choc Wheel / Raffle with prizes donated by stallholders (ie. each stallholder pays stallholder fee plus donates one product as a prize), Photo Booth with dress up box – email photos to parents who pay, Face-Painting, Laser-Tag, Teacher Knock-Em-Downs, Karaoke.
- 3rd Party Operators, ie local businesses/ activity operators who set up to show their skills/
- classes/tutoring – they pay a fee for a stall to give exposure to their business, e.g. approach Bianca Wilson (music tutor) to see if she would like to promote instrument use.
* Items currently being actioned:
1. Mapping out school ground area for the Markets, 3x3m stalls, to see how many we can fit.
2. Meet with CAPA Teachers / Stage Teachers to assess their visions of involvement, and decide how much space the school stage stalls & school performance groups will need, in order to determine how much space available for parent community stalls & outside providers. Also discuss how much we could sell student items/crafts for. (Thursday this week)
3. Once 1 & 2 completed, we can advertise Stalls & encourage involvement from School Community (via Newsletter & perhaps separate Flyer & Skoolbag app) and invite outside providers.
* Next meeting, we will confirm people’s roles they’ll be heading up.
Again we invite anyone with an interest in being involved in the Twilight Markets to be in contact.
Issue of insurance for twilight markets has been raised, in particular insurance cover for stallholders. This issue needs to be looked at and will be addressed at the next fundraising committee meeting.
Note: Top field will be out of action due to earth works (Creative Play Spaces).
Moved: Anna Webster, Seconded: Belinda Lavers.
General Business
· Twilight Markets proposed date of Friday 17th October 2014, starting at 4pm, approved by all? Yes, but note that top field will be out of bounds due to earth works (Creative Play Spaces).
· WWCC encouraged for all P&C event volunteers, as best practice, but not essential – therefore P&C organisers’ discernment required when delegating tasks at any of our events. Not compulsory but highly recommended, volunteers to complete a declaration WWCC on the night of the disco – Anna to look into a signed declaration with 100 point ID check.
· Tupperware – lunch box drive. Kate Jackson has sent an email asking if school is interested in holding a fundraising drive, it was decided by the P&C to suggest to Kate that she might like to hold a stall at the twilight markets.
· Possible IKEA fundraising trip to be considered for later in the year – Belinda and Kylie to confirm possible date and (if being held after) promotion at the twilight markets.
Meeting closed 8.30pm.
Next meeting – 12th August 2014 – School Administration Block