SOLDIERS POINT PUBLIC SCHOOL P&C ASSOCIATION
MINUTES ANNUAL GENERAL MEETING 9 MARCH 2010
Meeting commenced 7:10pm
1. Present: Ruth McLeod, Penny Whatman, Grant Lavers, Brendon Wilson, Pam Wildman, Julie Milton, Lesa Cooper, Corrie Howes, Michelle Chesworth
Apologies: Liz Richards, Kylie Screen, Pamela Gallagher, Karen Nye, Mel Stanley, Helen Barwick, Simon Parson
Membership: $1 P&C Annual Membership Fees collected
2. Acceptance of previous AGM minutes
Moved by Grant Lavers; seconded by Pam Wildman.
3. Business arising from previous AGM
Nil.
4. Reports
Presidents Report: Ruth McLeod
· Ruth identified planning, participation and pride as key qualities displayed by students, staff and volunteers at SPPS. Congratulations and thanks to all who supported P&C activities in 2009.
· Two major planning activities conducted by the P&C during 2009.
(1) Review of the P&C Constitution and committee structures. Plus development of the P&C’s three-year Strategic Plan.
(2) Framework for School Fete to be held in September 2010.
· Volunteers also helped maintain school grounds, run the uniform shop and canteen, coordinate discos, raffles, BBQ’s and the special Soldiers Point Public School tea-towel.
· The P&C donated funds to the school to purchase new library furnishings, sheet music for the band, air-conditioning and readers for use in classrooms and at home.
· 2010 is shaping up to be an exciting year around the school with the building program, the school community fete and more opportunities to invite families to join in the fun of our school community
· Report submitted.
· Moved by Ruth McLeod; seconded by Grant Lavers.
Principal’s AGM Report: Simon Parson (submitted by Pam Wildman)
· Simon’s report outlined some of the schools achievements in providing a robust core curriculum in literacy and numeracy while continuing to also offer a broad and dynamic extra-curricula program. The effectiveness of the school’s literacy and numeracy programs is reflected in the student’s NAPLAN results being at or above state average.
· During the year staff work together to create engaging units of work for students. During 2009 teachers have undertaken professional learning in literacy, student health and wellbeing, as well as technology.
· Individual students achieved success in a variety of competitions at Hunter and State levels with 4 students receiving high distinctions in the Newcastle Permanent Maths Competition. 23 students achieved distinctions and 2 high distinctions in the Australasian Schools Competition.
· In 2009 students performed well in the sporting arena making it through several rounds of the PSSA Knockout Competitions. 13 students represented the Hunter Area and 3 were selected for State teams.
· The school’s arts program continued to grow and diversify as highlighted by CAPA Week. A variety of students are participating in band and instrumental lessons, infants and primary choirs, and several dance troupes.
· The school has also undertaken highly effective transition programs for pre-schoolers into Kindergarten and for Year 6 going to High School.
· Simon’s report summarised the school’s expenditure in 2009 and identified the current financial status as remaining healthy.
· Simon also acknowledged the involvement of the P&C and broader community assisting in many varied ways to make our school a better place and add to the achievements of the children. Some of this support included: reading and maths groups, creative arts, assisting at school events, attending school camps, canteen and uniform shop, attending working bees and the school’s environmental program.
· Report submitted by Pam Wildman.
· Moved by Pam Wildman; seconded by Penny Workman.
Treasurer’s Report: Lesa Cooper
· Auditors report from Mark Edmunds & Associates submitted. Thank you to Michelle Chesworth for assistance in getting the report finalised.
· P&C Account Balance at the end of year 2009 $4,970.
· Canteen end of year 2009 Profit $1066.
· Uniform Shop end of year 2009 Profit $1332. This is higher than usual as two invoices for stock were paid from P&C Account during the year.
· Moved by Lesa Cooper; seconded by Ruth McLeod.
Uniform Committee: Brendon Wilson
· During 2009 it was identified that the Uniform Shop had insufficient funds to pay invoices. Contributing to this situation had been increased cost of some stock items that had not been reflected in the sale price and the shop was carrying large numbers of some items over several months.
· The cash flow problem was resolved with two invoices paid from the P&C Account, a review of the price list and improved stock ordering and handling.
· The Uniform Shop account is now healthy and the operations going smoothly thanks to the fabulous team of helpers.
· Moved by Brendon Wilson; seconded by Lesa Cooper.
Canteen Committee: Penny Whatman
· Penny outlined some of the work undertaken by the Canteen Committee during 2009 that has contributed to a successful year including maintaining their volunteer base and assisting the library with funds towards much needed equipment.
· The canteen continued to provide a high quality service to students and staff as well as supporting events such as the Welcome BBQ, morning teas for Tea and Tissues and Celebration Day, and the Athletics Carnival which involved transporting all stock and equipment to the grounds. During the year the canteen also ran fundraisers for the school via Easter Bun sales and Education Week BBQ, and supported other causes with special meal deals raising $440 for SIDS and assisting the SRC with their Final Bay Surf Life Saving Club appeal.
· Repairs to equipment during the year have included refrigerator maintenance and replacement of a glass door on the second pie warmer which shattered during one lunchtime. There were no injuries associated with this incident.
· In October our supervisor attended a meeting of several local school canteen supervisors. The SPPS canteen menu was identified as one of the healthiest in the area. The menu will continue to be revised to ensure it remains healthy, interesting and with a green rating. Gluten free items are being considered for possible inclusion.
· In 2010 the Committee will also be reviewing procedures, the OH&S Policy and signage within the canteen.
· Thank you to all the wonderful volunteers who are so generous with their time.
· Moved by Penny Whatman; seconded by Grant Lavers.
School and Finance Improvement Committee (SFIC):
· No report submitted
Fundraising Committee:
· No report submitted
Grounds Committee: Penny Whatman
· Penny thanked parents supporting working bees held in 2009.
· The next year will be a challenging one due to the amount of building works happening within the school grounds.
· There will be a working bee on 21 March.
· Moved by Penny Whatman; seconded Pam Wildman.
5. Election of Office Bearers for 2010
· Ruth asked Pam to chair the meeting and act as returning officer for election of the 2010 P&C Office Bearers. Pam accepted, declared all positions vacant and asked for nominations. Positions were filled as follows:
President: No nominations received
Vice-president: Brendan Wilson nominated; Accepted by all
Secretary: Corrie Howes nominated; Accepted by all
Treasurer: Lesa Cooper nominated; Accepted by all.
Publicity Officer: Grant Lavers nominated; Accepted by all.
Fundraising Convenor: Liz Richards nominated; Accepted by all.
Committee to include Helen Barwick
Grounds Convenor: Penny Whatman nominated; Accepted by all.
Uniform Convenor: Samantha Wilson nominated; Accepted by all.
Canteen Convenor: Seva Kiprioti nominated; Accepted by all.
School and Finance Improvement Committee (SFIC):
No nominations received
· Pam congratulated all of the 2010 P&C Office Bearers.
General Business for AGM
· Ruth proposed that nominations for the vacant positions be advertised and called for at an Extraordinary Meeting to be held prior to the next P&C Monthly Meeting on 11 May 2010. This was supported by all.
· Ruth agreed to remain as Acting President until the Extraordinary Meeting.
AGM tasks were declared completed.
Meeting closed 8:20pm
March 2010 Monthly P&C Meeting followed.