Meeting opened at 7.08pm and meeting closed at 8.35pm.
Welcome- Present and Apologies
Present: Karen Jones, Paula Browne, Brendan Abberton, Vicki Langius, Anna-Maria Ford, Simon Parson, Janine Wright, Anna Webster, Paula Adnam, Natasha Lee-Webb, Kirsty Webb, Richard Harris, Brenda Madden, Trish Bray, Rachel Wagland, David Smail.
Apologies: Tristen Cosgrove
Acceptance of Previous Minutes 8th December 2015, Seconded by: David Smail.
Business arising from previous meeting/s:
All thank you letters and correspondence have been sent out to the businesses that donated goods for our music raffle.
Correspondence – In/Out
In:
Invoices to be paid and bank statements received in the mail were passed onto treasurer.
Out:
< >$257.11 deposit for school banking commission
Canteen & Petty Cash Account
Payments –
monthly supplier and quarterly payroll payments made in the month.
expected slow ramp up into new year. Balance will improve in the coming weeks
Uniform Account.
Refer Uniform Committee report
Other Business
Preparing 2015 data for audit/review of accounts to be conducted by Sidcor.
Moved by: David Smail Seconded by: Trish Bray
Canteen Report
A Canteen Report was presented at the meeting. At time of minutes being published report has been omitted in error. Once report has been received by secretary it will be published here and be notified via email.
Moved By: Paula Browne Seconded by: Karen Jones
Paula apologised in advance before reading the report as it may come across a bit negativity as there were alot of issues that the committee needs to address.
Canteen prices will be going up as to cover increasing costs of products which has not been passed on in the past in order for the canteen to be viable. All members present agreed. The service is offered is to the kids at the school and if it does not cover the costs both the canteen and uniform shop would have to be outsourced.
Paula welcomed any volunteers to come into the canteen to assist the door is always open even if it is for 1 hour. Discussion was raised requesting the welcome bbq be run as a fundraiser for the canteen with all profits going to the canteen not the P&C. All members present agreed. The aim is to upgrade the fans and double door fridge in the canteen as they are not working. Canteen committee will be organising the food at the welcome bbq.
Paula was thanked for all her hard work and P&C will assist in making the working environment more pleasurable.
Discussion was raised about the slushie machine on contract is still not profitable as not selling enough product and is a lot of work, it was suggested the contract will not be renewed for this year.
Uniform Shop Report
Current Balance: $11215.51 Deposit today: $ 83.00 Total: $ 11298.51 Payments due this month: $ 6179.19 Total: $ 5119.32 The extended credit order from LWReid, that consisted mainly of short sleeve shirts is due for payment this month. We anticipated having sufficient stock for the very busy period at the beginning of the year, however our sales exceeded that of last year. Where we sold 93 short sleeve shirts , in the first week back last year, we sold 134 this year. In our first week we also sold 63 hats, 5 skirts, 19 skorts, 16 microfibre shorts, 11 cargo shorts, 6 bomber jackets and 5 polar fleece jackets. So we have already placed orders to replenish stocks. There has been around 32 sales for Kindy 2016 students, 12 of those this year. All records for 2015 calendar year have been compiled ready for this year’s annual audit. All relevant Uniform Shop records and information currently held by Belinda have been handed over to myself (Karen Jones) and Brooke Hill as Belinda's role as the Uniform Shop Co-Ordinator/Convenor has concluded. A very special thank you to Belinda for her role as the Uniform Shop Co-Ordinator and for all her assistance in the smooth transition of Brooke and I into her role. Thank you Belinda for also preparing all records for the SPPS P&C Audit.
Moved By: Karen Jones Seconded by: Paula Browne
School Improvement and Finance Committee Report
The sub-committee held their meeting on the 3rd February 2016. The minutes from this meeting can be read by clicking on the following link.
Discussion was raised about holding parent talking to parent forums after the first assembly on the 26th Feb.
Fundraising Committee Report Thank you to all of the lovely parents who helped out with Tea and Tissues on Wednesday 3rd February. There were lots of friendly faces and nice food, and a few new parents who seemed to enjoy the welcome they received. The next event on the P&C calendar is the Welcome BBQ. This usually happens late February. The things that need to be organised are: * The jumping castle/s (Tristen has indicated he is unable to organise the jumping castles this year) * The BBQ: sausages, bread, drinks, etc. * Games. If there is anyone here tonight that is willing to organise the Welcome BBQ, please let the P&C know asap. This year, Trish and I are stepping down from the role of Fundraising Officers, and are requesting some other parent volunteers to step up. In light of this, we are hoping to hold a short day time meeting to rally some people to organise upcoming events. We will let people know when this meeting will happen. Also, if everyone here is OK with the idea, we will let people know via Facebook what our intentions are. That is, we will put out a call for new leaders in the Fundraising and Events Committee, plus also ask for some parents to run the Welcome BBQ (if we have no volunteers from tonight’s meeting). We believe that FB has become a terrific communication tool and allowed us to rally support from a new group of parents.
Moved by: Anna Webster
Seconded by: David Smail
Welcome bbq was discussed and confirmed to be held on the 4th March with the canteen committee organising the food, for all the profits to go to the canteen. With a jumping castle to be organised from Novacastles. Janine Wright offered her assistance to contact Novacastles to organise this.
Anna Webster confirmed she would send an email to Corrie Kennrick requesting insurance documents to be completed for the event.
The playground equipment may possibly be ready in time for the welcome bbq – and therefore a suggestion was made to ensure insurance will cover this for our event.
General Business
Paperwork is getting ready for the AGM and is all in order to pass onto sidcor.
Ideas to generate more interest in the P&C was discussed and will be placed on facebook to generate interest. Melanie Bonniface requested to assist and to be involved with the facebook page which was warmly welcomed and has been organised for Trish Bray to liaise with Melanie in order for her to assist.
A discussion was raised about more house support during sports carnivals which has been confirmed as sports carnivals are run by the school and monitored by the teachers it is not directed to be run by P&C involvement and therefore will incorporate more house involvement in school assemblies- see below.
Rachel Wagland presented a discussion on some assembly changes that will be implemented this year in order to streamline the assemblies and to avoid unnecessary disruption, the change has come about from teaching and learning reviews conducted from staff, the SRC on behalf of the student body.
There will still be several whole school assemblies held throughout the year such as the beginning of term, end of term and school recognition / councillors assembly and any special occasions. Otherwise the assemblies will be broken into K-2 on even weeks and 3-6 on odd weeks. This year will also trial a new merit system which will not replace the existing you can do it awards currently in place, but rather working in conjunction with the current award system. This new merit system is not in the current effective learning code however, it will recognise 2 students from each class for their efforts and hard work throughout that week and will ensure to incorporate the wording of the schools you can do it awards of organisation, resilience, confidence, getting along and persistence. The students will be presented with these awards at assemblies. Students K-2 will also be called out and asked to stand for their you can do it awards to be acknowledged during assembly and will then be handed their awards at their stage assembly which is held throughout the day. The older children 3-6 were not comfortable standing in front of the school assembly so therefore will be acknowledged and handed their awards at stage assemblies.
The SRC will continue to run assemblies, with class performances continuing on a timetable throughout the year.
The school will also introduce house points at assemblies in order to bring back house pride instead of just gaining points at sports carnivals. Houses are Courtney, Pearson, Tinston and Everet.
The feedback from the P&C on these changes was warm welcomed and discussed in further detail. It was mentioned that not every child will receive a merit award they will have to earn it and deserve to get one over their peers which as a result would instill resilience. This was accepted and acknoweldged by the those present at the P&C meeting as fair way to go about it.
Meeting Closed at 8.35pm. Next Meeting: Tuesday 8th March 2016.